One of the most powerful tactics in introducing collaboration tools within an organisation is the use cases. Get your use cases right – built around existing processes, current challenges and business priorities and you begin to plant the initial seeds of success. Don’t stop at a small number of use cases but get as many as possible lined up to run over a number of ‘waves’ (don’t do everything at once) that can take a number of months to bleed into the environment. The value of this approach includes:
- Explores potential without too much commitment on resource (don’t run long requirement gathering sessions that turn the business off but short focused trials – not every use case is suitable of the environment)
- Makes people feel ‘safe’ – sense of validation
- Provides many with an understanding of what can be achieved (‘art of the possible’)
- Begins to role model behaviours and best practice (openness)
- The expected goals may not be the final value but getting people on-board and participating will allow them to understand how they get value. Remember any project team won’t know most of the answers so let the business ‘explore’.