Been involved in quite a few discussions on how PMO functions in companies use O365 to change the way they run projects. Here is a brief guide (including the addition of some new capabilities) looking at how other companies have used O365 to change the way they run and deliver projects. Generally you would use:

PMO / Project Working
– O365 Groups – individual project team working (shared calendars, Planner, OneNotes etc)
– Teams – persistent chat channel for project teams (linked to O365 Groups – Tip: create the O365 Group first and then link the Team to the group.
– SharePoint Online site – PMO top level site bringing all activities together
– Power BI – creating dashboards from the PMO level

Project Communications / Change for ‘end user’
– Yammer – for enterprise wide awareness, feedback, focus groups, promotion
– Delve / Yammer – finding and recruiting informal advocates for your awareness activities
– Delve – get project members to blog about project progress (or use Yammer)
– Delve – create some promotional ‘boards’ that can be shared enterprise wide
– Forms (new) creating surveys, feedback channels for focus groups / enterprise wide initiatives
– Sway – creating engaging presentations / collateral for digital presentations
– SharePoint Communication Site (new) – formal enterprise wide communication / access to collateral


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